Our website address is: https://www.basketballtasmania.com.au.
The protection of personal information is important to Basketball Tasmania (BTAS). BTAS is committed to respecting the right to privacy and the protection of personal information. BTAS has developed this Policy in its role as the peak body of Basketball in Tasmania. This policy applies to all personal information in conjunction with BTAS, and also to various Basketball organisations across Australia to the extent that they do not have their own policy.
For the purposes of this Policy, an Australian Basketball Entity (ABE) is defined as:
This document sets out:
By providing your personal information to an ABE you consent to its use, storage and disclosure in accordance with this Policy.
This Policy provides for the way in which ABEs may collect, use, store and disclose information. Third party commercial entities and subsidiaries, whether owned or acting on behalf of an ABE may be subject to the same privacy laws and may be governed by their own privacy policies. BTAS will always do its utmost to ensure that personal information is respected and protected.
Personal information is information or an opinion (including information or an opinion forming part of a database) from which it is possible to determine someone’s identity.
The information collected by an ABE about a particular person will vary depending on the circumstances of collection. It may include, but not be limited to, a person’s contact details (name, email and/or postal address, phone number), date of birth, gender, credit card details, drivers licence number, passport number, insurance details, employment history, qualifications, or communication history with an ABE. Only relevant personal information is collected. BTAS uses its best endeavours to not collect personal information that is not needed.
Sensitive information is a type of personal information that also includes information or an opinion about:
1.2.1 racial or ethnic origin;
1.2.2 political opinions;
1.2.3 membership of a political association, professional or trade association or trade union;
1.2.4 religious beliefs or affiliations or philosophical beliefs;
1.2.5 sexual preferences or practices;
1.2.6 criminal record; or
1.2.7 health, genetic information or disability.
If it is reasonably necessary in the circumstances, an ABE may also collect sensitive information such as a person’s medical history, nationality, their ethnic background and languages spoken or the details of any disabilities.
ABEs are required by law to obtain consent when collecting sensitive information. An ABE will assume consent to the collection of all sensitive information that is provided to it for use in accordance with this Policy, unless told otherwise. Whenever possible ABEs will alert persons providing sensitive information that, by providing the information, they are consenting to its use and disclosure in accordance with this Policy.
Information may be collected when you:
Depending on the circumstances of a request for information, some types of information will be required, and others might be optional. If you do not provide some or all of the information requested by an ABE, this may affect the ABE’s ability to communicate with you or provide the requested products or services may be affected.
By not providing requested information, you may jeopardise your ability to participate in programs or competitions or apply for employment or volunteer positions with an ABE. If it is impracticable for an ABE to deal with you as a result of you not providing the requested information or consents, the ABE may refuse to do so.
An ABE may collect personal information regarding a child from the parent or other responsible person associated with that child.
In some circumstances, ABEs may collect information from third parties. Examples of such third parties could include, without limitations, the Australian Institute of Sport (AIS), the Australian Olympic Committee (AOC), the Australian Sports Anti-Doping
Authority (ASADA), Commonwealth Games Australia (CGA), Paralympics Australia (PA), other ABEs, non-affiliated Basketball organisations, affiliated or associated schools or other educational institutions, government and law enforcement bodies.
ABOs store information in different ways, including in paper and electronic form. Much of the information ABOs collect is added to BA’s database The Basketball Network which is hosted by a third-party database storage provider. When information is entered into this database, the information may be combined or linked with other information held about you.
Security of personal information is important to BTAS. Basketball Tasmania has taken steps to protect the information it holds from misuse, loss, unauthorised access, modification or disclosure. Some of the security measures BTAS uses include strict confidentiality requirements of its employees, volunteers, affiliates and service providers of ABEs, as well as security measures for system access and security measures for BTAS’s website such as firewalls and system encryption.
ABEs are required to comply with the Federal Government Notifiable database
Breaches Scheme (NDBS). When an ABE has had a database breach that could result in serious harm, the ABE will notify the individual(s) that is/are affected. The ABE, when notifying the individual(s) and the Australian Information Commissioner, will also outline what steps will be undertaken in response to the breach. A review of the breach will be undertaken and action(s) implemented to prevent a future breach.
ABEs, and third parties to whom they may disclose personal information in accordance with this Policy, may use personal information to:
ABEs may use health information to ensure that programs they operate are run safely and in accordance with any special health needs participants may require. Health information may also be kept for insurance purposes. In addition, an ABE may use de-identified health information and other sensitive information to carry out research, to prepare submissions to government or other regulatory bodies, or to plan events and activities. ABEs will not use health information for the purposes of providing a Health Service as defined under the Privacy Act 1988 and are not, and should not be considered, to be a Health Service.
Your personal information may be disclosed to a range of organisations which include, but are not limited to:
In some circumstances, personal information may also be disclosed outside of Australia. In such circumstances, ABEs will use reasonable endeavours to ensure such parties are subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information that are suitably similar to the Australian Privacy Principles.
Any disclosure will be on such terms and conditions as the ABE determines taking into account the circumstances of the disclosure but always with the best interests of the parties whose personal information is being disclosed.
Furthermore, an ABE’s electronic data may be stored by third party providers and may be stored offshore. Where personal information is stored offshore, the ABE will use reputable companies and have contracts in place with the service providers to maintain the security and integrity of the information.
Unless you advise the ABE otherwise the ABE will assume you have consented to the ABE using non-sensitive personal information to provide to you better services and for marketing purposes (including disclosure of such information to service providers).
Every person whose data is collected by an ABE has the option to refuse e-mail, SMS or posted offers. You may do this by the opt-out procedures included in any communication from an ABE. Information relating to the option to unsubscribe from those communications may be retained.
If you are still not satisfied at the communication you are receiving, you can also write to BTAS’s Communications and Media Officer, the contact details set out below or alter the direct marketing settings in your user portal in The Basketball Network.
In addition, an ABE may also disclose personal information:
3.4.1 with your express or implied consent;
3.4.2 when required or authorised by law;
3.4.3 to an enforcement body when reasonably necessary; or
3.4.4 to lessen or prevent a threat to an individual or public health or safety.
When users visit an ABE’s website, the ABE’s systems may record certain information about their use of the site, including the web pages visited and the time and date of their visit. ABEs use this information to help analyse and improve the performance of websites.
Websites linked to ABE websites are not subject to BTAS’s privacy standards, policies or procedures. BTAS does not take any responsibility for the collection, use, disclosure or security of any personal information that you provide to a third party website.
ABEs will take all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date. Each ABE however, relies on the accuracy of personal information as provided to it both directly and indirectly. Please regularly review and update your personal information on The Basketball Network.
BTAS also relies on other ABEs, staff and volunteers to enter data and take all reasonable steps to ensure that data is accurately recorded.
Individuals may also request access to their personal information held by BTAS by making a request via the contact details set out below. BTAS will respond to your request for access within 14 days and endeavour to provide the requested information within 30 days. If you find that the personal information held about you is inaccurate, incomplete or out-of-date, please contact BTAS immediately so it can be corrected.
Any issues or complaints in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made to the BA Privacy Officer at:
PO Box 4140, KNOX CITY CENTRE, 3152 VIC
P: 03 9847 2333
BTAS will respond to your complaint within 30 days and endeavour to resolve it within 90 days. If BTAS is unable to resolve your complaint within this time, or you are unhappy with the outcome, you can contact the Office of Australian Information Commissioner via its enquiries line 1300 363 992 or website http://www.oaic.gov.au/ to lodge a complaint.
All employee enquiries, job applications, scoring queries and incidental matters should be referred to the ABE to which you made your application.
Privacy laws require organisations to notify individuals at the time that the information is collected. Below is a declaration that can be used by ABEs at the point of data collection (as a suggestion) in order to comply with the new requirements:
“Privacy: I understand that the information I have provided in this form is necessary for the proper management of this activity and for the administration of Basketball-related activities in Australia.
I acknowledge that if I do not wish to receive promotional material from BTAS sponsors and third parties I may advise in writing or via the opt-out process provided in the relevant communication.
Privacy complaints should be directed to BTAS.